Data Processing Activities

Data	What we use	Why we use it	Lawful basis for use
Personal contact details	Name, Title, Address, Telephone number	Register patients with the practiceContact patients regarding treatmentThe NHS can contact to do a survey on the dental experience e.g. NHS Friends and Family Test (in order to improve dental services)	Dental treatment and any surveys on treatmentLegal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)
Age and Gender Details	Data of Birth, Gender	Register patients with the practiceDetermine treatmentAdditional identifier to distinguish patients	Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)
Family Details	Next of Kin, Guardians, Carers etc.	Contact in an emergencyContact regarding care if they are responsible for patient	Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)
Financial Information Details	Details of Payments, Debit/Credit card details	Process paymentsRecover debts due to the practice	Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)
Benefits and exemption details	Details of any benefits received, Details of exemptions relied on, National Insurance number	Apply reductions to cost of treatmentRecover any debts due to us	Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)
Any other personal information	Any communication with us where personal information is disclosed	Respond and deal with any queries, comments or feedback	Legitimate interests

Specialised Category Information

Data	What we use	Why we use it	Lawful basis for use
Ethnicity	On the relevant NHS form-optional (PR forms/ NHS Friends and Family Test)	Understand cultural/religious and language needsIdentify any patients at riskComply with the law which gives public authorities a duty to promote race equality	Comply with legal obligations under the Equality Act 2010
Dental Records	NHS forms including consent and prescriptionsHTDC Medical history formsTreatment (Received, Ongoing and Plans)Allergies and Lists of Medications, Medical conditionsInvestigation reportsClinically relevant lifestyle information (e.g. smoker?)Pregnant or NursingConsultation NotesHospital admissions records / correspondenceRadiographsPhotographsStudy ModelsConformity StatementsAudio/Visual Recordings (made with explicit consent) e.g. FD video consultation case presentation	Understand clinical needsProvide any necessary or desirable dental treatment	Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)For both circumstances, the further lawful basis for processing this more sensitive personal information is that it is necessary for patients’ dental treatment and the administration of it