Smile Together Data Processing Activities

Data Processing Activities

DataWhat we useWhy we use itLawful basis for use
Personal contact detailsName, Title, Address, Telephone numberRegister patients with the practice

Contact patients regarding treatment

The NHS can contact to do a survey on the dental experience e.g. NHS Friends and Family Test (in order to improve dental services)
Dental treatment and any surveys on treatment

Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)
Age and Gender DetailsData of Birth, GenderRegister patients with the practice

Determine treatment

Additional identifier to distinguish patients
Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)
Family DetailsNext of Kin, Guardians, Carers etc.Contact in an emergency

Contact regarding care if they are responsible for patient
Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)
Financial Information DetailsDetails of Payments, Debit/Credit card detailsProcess payments

Recover debts due to the practice
Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)
Benefits and exemption detailsDetails of any benefits received, Details of exemptions relied on, National Insurance
number
Apply reductions to cost of treatment

Recover any debts due to us
Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)
Any other personal informationAny communication with us where personal information is
disclosed
Respond and deal with any queries, comments or feedbackLegitimate interests

 

Specialised Category Information

DataWhat we useWhy we use itLawful basis for use
EthnicityOn the relevant NHS form-optional (PR forms/ NHS Friends and Family Test)Understand cultural/religious and language needs

Identify any patients at risk

Comply with the law which gives public authorities a duty to promote race equality
Comply with legal obligations under the Equality Act 2010
Dental RecordsNHS forms including consent and prescriptions

HTDC Medical history forms

Treatment (Received, Ongoing and Plans)

Allergies and Lists of Medications, Medical conditions

Investigation reports

Clinically relevant lifestyle information (e.g. smoker?)

Pregnant or Nursing

Consultation Notes

Hospital admissions records / correspondence

Radiographs

Photographs

Study Models

Conformity Statements

Audio/Visual Recordings (made with explicit consent) e.g. FD video consultation case presentation
Understand clinical needs

Provide any necessary or desirable dental treatment
Legal authority to provide NHS dental care to patients (NHS treatment) or performance of contract with patient (private treatment)

For both circumstances, the further lawful basis for processing this more sensitive personal information is that it is necessary for patients’ dental treatment and the administration of it